View the RFP here.

Introduction

Ithaca Neighborhood Housing Services, Inc. (INHS) Construction Services department seeks to procure code compliance inspection services related to federally funded purchase and rehabilitation projects. These rehabilitation projects are predominately single-family homes. The purpose of this RFP is to obtain proposals from qualified New York State Code Compliance Officials to provide code compliance services for a period of three years. These services are more fully described in Section 2 of this RFP. Proposals must be submitted by 4:00PM on Tuesday, December 1, 2020.

Scope of Services

Task 1 – Independent Review/Inspection Services

The consultant will provide:

1. An independent review and/or inspection services, of residential housing units, with respect to the adopted version of the New York State Uniform Building code.
   1. After the inspection, the consultant will provide either:
      1. Written confirmation that the residential housing unit complies with the current adopted version of the NYS Uniform Building Code; or
      2. Written information related to violations found on or within the residential housing unit that do not comply with the adopted version of the NYS Uniform Building Code with details as to what the issue(s) may be.
   2. If issues were noted in the original report, these issues will be repaired through INHS programs, and then the consultant will review the repairs (via photographs provided by the INHS inspector) and provide a code compliance clearance letter stating the issues have been resolved.

Deliverables

Independent Review/Inspection Services & Code Compliance Clearance Letter

• Provide a Code Compliance Inspection Report with directives as to any code issues.

If code issues are noted in the Code Compliance Inspection Report, a clearance letter after issues have been addressed.

Proposal Format

Proposals may be mailed, dropped off at INHS’s main office or provided electronically as a Portable Document Format (pdf).

Proposals shall be submitted in the following format and sequence. All pages should be consecutively numbered.

Contact Information

List the contact information for the person responsible for submitting the proposal.

Project Experience & Capacity

Describe how the firm has the experience and capacity to complete the tasks in a professional and timely manner. Summarize relevant prior work experience and provide contact information for previous clients. Clearly describe any subcontracting or partnering arrangements.

Key Personnel

Identify all key personnel involved in performing the work. Attach resumes and professional qualifications and certifications for key personnel (include NYS Code Enforcement Certification number in submittal).

MWBE or SDVOB

If the firm is a New York State-certified MWBE or SDVOB firm, provide documentation evidencing registration. If the firm is partnering or subcontracting with an MWBE or SDVOB firm, clearly describe the relationship and provide documentation for the firm.

Price

Provide a price proposal that clearly demonstrates that the firm is providing the best value for INHS and INHS clients. The actual number of projects varies from year-to-year. The following estimates can be used as a guide:

Unit/individual prices shall be provided. All prices must be fixed for three years beginning December 15, 2020. INHS is currently working with rehabilitation funding for Tompkins, Tioga, Schuyler, Seneca, and Chemung Counties. Because our services area is quite large, we understand that there may be an additional mileage charge for some or all of the reviews. Please indicate under what circumstances you would charge mileage.

Submission Deadline

Proposals must be submitted by 4:00PM on Tuesday, December 1, 2020. Any proposals received after this time will not be reviewed.

Submit to:

Loralee Morrow
Construction Services
115 W. Clinton St.
Ithaca, NY 14850

lmorrow@ithacanhs.org
(607) 277-4500 ex. 223

Proposal Evaluation

INHS will evaluate each proposal and select the firm that is the “best fit” for INHS and the proposed work. Proposals will be checked against minimum qualifications. Proposals meeting the minimum requirements will be scored against the following selection criteria which will be used to guide the selection process:

INHS reserves the right to not award any contracts. The target date for selection is December 15, 2020.

Questions

Questions related to this RFP should be directed to Loralee Morrow at lmorrow@ithacanhs.org.